Cloud-Based Sync (e.g Microsoft OneDrive/SharePoint)

It is important to state that Cloud-Based Sync services are not technically classed as a backup, as they are primarily designed to keep files consistent across multiple devices, this means the software updates files across devices in real-time. If a file is changed, added, or deleted on one device, the same happens everywhere else.

Advantages:

• Accessibility: OneDrive and SharePoint offer constant access to your files, provided you have an internet connection. Microsoft, as a global organisation, ensures the security and maintenance of your data in the cloud.
• Built-in Data Protection: Microsoft 365 includes basic data protection features such as version history, recycle bins, and geo-redundancy, storing data across multiple data centres for enhanced reliability.
• Personal and Collaborative Capabilities: OneDrive allows users to “back up” personal files, while SharePoint facilitates collaborative document management and efficient teamwork.
• Cost-Effectiveness: Included in Microsoft 365 subscriptions, making it a budget-friendly option for many businesses.

Disadvantages:

• Limited Backup and Recovery: OneDrive/SharePoint does not provide a comprehensive backup solution. Deleted or overwritten data is typically retained for a limited period (30-93 days) before permanent deletion.
• Restoration Limitations: Unlike dedicated backup solutions, restoring files beyond the limited retention period is not possible.
• Basic Safeguards: While offering basic protection, Microsoft 365 lacks the advanced recovery options of dedicated backup systems.
• Dependence on Internet Connectivity: Access and synchronisation require a stable internet connection.
• Scalability Concerns: May not effectively handle the backup needs of large enterprises.